ATTENDANCE:

• We understand that kids will be involved in other activities that are mutually important to them, so we respect families’ schedules and understand absences are inevitable. Please see “make up policy”.
• Absences during any seasons with upcoming performances will affect and pose risk of your child falling behind on choreography, improvement in the class, and to keep class moving accordingly (not continuously reviewing material for students with poor attendance that would hold students back attending regularly) may result in ineligibility to perform in any show(s) or being removed from sections of choreography that they miss and cannot catch up on during class time without affecting other dancers quality of class.
• If your child has an absence(s) that is a pending effect on their position in class as mentioned above, you will be notified via email first.

CLASS CANCELLATION POLICY:

• We do not automatically close due to ALL School Closings, School Vacations, or weather. However, we will be following QBY School Thanksgiving Recess, Winter Recess, Feb Break, April Break, and Memorial Day closing.
• Please view the studio session dates on this page.
• Should a class need to be cancelled, we will contact you prior to class via email.
• If a class is cancelled on our end, a makeup class will be scheduled or you may explore other options to make up.

CLASS SELECTION/PLACEMENT:

• Our classes are separated by ability and age. Ability supersedes age on all accounts. Ability is determined by the instructors/owners of the studio. When registering for classes, please start with age and we can shift if necessary.
• Age requirements for class are X age BY Dec 1st of that year.
• New students will be placed within their age group, and further evaluated to be sure the class is the best fit for them.
  • Level A: Ages 7-9
  • Level B: Ages 10-12
  • Level C: Ages 13+
• We suggest that dancers choose a class and continue it through the duration of the school year.
• Classes are intended to run the school year and progress as such. Switching levels/genres during the school year is not standard practice but could be possible.
• Our staff is mindful of where your dancer thrives and learns best. A student moving up too soon can be detrimental to their improvement, so please allow us to help explain to your child how class placement works if they’re struggling with this as it is a common issue that arises in dance studios. We want successful and happy dancers so we will always pay attention to their needs! Please note we strongly encourage the students to challenge themselves and we may move a student to a higher level if we feel they can handle the class, you will see mixed abilities in all classes.

COMMUNICATION:

• All communication is done via email, the email you provide at registration. We send out extensive details on anything you need to know, and all emails are extremely important to read.
• Your account must be “opted in” to text notifications as we use this as well for important notifications like snowdays etc.
• If you “unsubscribe” through Dance Studio Pro or any other registration platform, we will delete your account and you will forfeit your dancer’s place in class along with any paid tuition because email is how we communicate very important information including studio closures. We also have a studio info page but that will not include snow days or other important info that you will receive via email/text.

CONDUCT:

• Students must clean up after themselves and we will strictly enforce this.
• All items must be kept in designated cubby areas.
• Any items left behind will not be cared for by staff.
• Any stolen/lost items are NOT the responsibility of The Body Barre.
• Please note, cell phones and smart watches are NOT permitted in studio rooms.
• No rough housing, climbing, unintended or unsupervised use of any equipment.
• No students or parents behind the desk or in the office.
• No touching of the mirrors.
• No hanging on the ballet barres.
• No feet on the walls UNLESS instructed to do so.
• No tap shoes outside of the actual studio (no lobby or dressing room).
• No use of photo/video in the studios unless permission granted by the manager/owner (that means parents: you are not able to video tape classes from outside the studios- some parents do not want their children on Social Media and we also do not want our dances online before our shows! If you need a video for any reason just discuss with our staff and we will find a solution).
• No use of photo/video in the dressing room/bathrooms at ANY time due to privacy.

DROP-OFF/PICK-UP:

• Parents of children dancing can walk their child to the studio room door of their class and can watch from the observation window, but we do not allow parents into studio rooms due to distraction. If your child is not ready to take class without you/independently, we have parent accompanied classes to ease the transition!
• There is no staff available to watch your child between class times, do not arrive more than 10 minutes prior to class start time. Staff will be busy either teaching or preparing for classes up until the start of class.  
• We usually take class attendance however this is solely for our records, and phone calls are NOT made home each time a child is absent from class, so please do not rely on this system to be sure your child attends class for security/safety purposes. We encourage you to email us if your child is missing class.
• While students are waiting for class to start or are in between classes, they can sit in the reception area quietly. We suggest they work on homework or have a snack at this time.
• Come dressed and ready according to dress code, carry in dance shoes (do not wear outside).
• Bring a water bottle with water only.
• Do not bring anything else unnecessary as provided cubbies are small.
• There are no staff available to watch your child between class times, arrive to pick them up promptly AT the end of their class time.  
• Students can be picked up at the studio entrance where they will come out to be greeted by you.
• We are not responsible for children leaving the studio (teens walking to Stewarts etc) and it is up to you to have a plan for pick up and rules for your child leaving the building.

MAKE-UPS

Make-ups can only be scheduled AFTER the class has been missed.

• Participants may make up a missed class by coming to any following appropriate level class offered the following week and with notice to the front desk for our records. There is no accumulation of make-up classes.
• It is your responsibility to take advantage of the make-up policy.
• Any intention to make up for a missed class must be emailed to thebodybarrestudio@gmail.com.
• This is not an opportunity to stop coming to class and attend randomly throughout the year. Makeups MUST happen the immediate following week.
• Makeup classes are not offered after April 15th due to our Big Show prep.
• Keep this in mind for vacations, holidays, etc. because we do not always close during those times.
• Credits onto accounts/refunds are not available for students missing class. 

OBSERVATION:

• There will be no parents regularly permitted INTO classes/studios.
• All studios have observation windows to view into the studio rooms at any time.
• A parent will need to be granted permission by a studio owner to observe class at any time and for an approved reason/date/time that is discussed/approved in advance.
• This policy is in place to protect the integrity of the class as parents in class are very distracting to dancers and they thrive best when they do not have the distraction of parents watching.
• ABSOLUTELY NO filming or photos inside any of the studios

PERFORMANCE:

• There will be one end of year show for ALL dancers enrolled at the studio except our Tiny Tumbler and Dancergarten classes, and adult classes that are not automatically included.
• When registering, parents MUST opt out of recital online on the account or notify us at time of registration, or a costume will be ordered and bill will be charged regardless.
• The dancers MUST have a costume to perform, they will not receive their costume until it is paid in full. Late fees will be applied automatically through the online system and are not reversible.
• Poor attendance during the Spring will result in the dancer not knowing the choreography fully, and the dancer will either need to be removed from performing part or all of the dance in which you would be notified ahead of time to hopefully come to a solution.
• There will be performance/competition/convention opportunities throughout the year for students on the BBDC, our studio’s competing/performing team.  

SCHEDULE:

• Schedule is subject to change.
• Instructors are subject to change.
• Instructors may hire substitutes with owner/manager approval rather than cancelling class.
• A student is able to “switch” classes with instructor/owner approval.
• If your child is not a fan of the class they are in, please encourage them to try a different class. Not every genre of dance is for everyone and this way your dancer may find something they DO like while the discipline of moving past obstacles is also maintained- never give up!
• Please note, if a class does not fill to the needed amount of students it will be cancelled.  

BODY BARRE CODE OF CONDUCT…Because the success of our studio is largely due to the good environment we have created and vow to maintain at The Body Barre. 

This is effective for:

• all dancers, parents, and staff
• anyone affiliated or attending the studio or studio events/performances, including anyone picking up/dropping off dancers and entering our facility at any given point.
• any studio rentals 

Any violation of these terms at the sole discretion of staff is grounds for immediate dismissal without discussion, negotiation, nor refunds of any capacity. 

Read carefully and understand what you are signing up for and agreeing to:

THIS APPLIES TO ANY MEMBER AND ANY PERSON COMING ONTO THE PROPERTY.

• Honoring our CORE VALUES of RESPECT, INDIVIDUALITY, and WORK ETHIC
• Bashing of other local studios, dancers, instructors near and far will not be tolerated.
• Negative comments towards other students or staff of any capacity will not be tolerated.
• Inappropriate or disrespectful behavior including but not limited to body gestures, eye rolling, taunting, back talk, side chatter, and anything ill-natured toward another student or instructor will not be tolerated.
• Social media postings negatively toward the studio, instructors, or any Body Barre student(s) or against the Student Handbook policies will not be tolerated
• Posting of, or the threat of posting of, any negative business review on any medium.
• General bullying behavior of any capacity at the discretion of the instructor and then the owners not covered above will not be tolerated.
• All members must always adhere to our procedures, including but not limited to pickup/drop-off, communications, dress code, etc. as these procedures are in place for efficiency, quality control, and safety.  

Any violations by student/guardian are at the discretion and interpretation of the studio owners and will be grounds for immediate dismissal from the studios, no discussion, and forfeit of any tuition/costumes/fees paid, and may incur additional fees. 

Any damages incurred by students not abiding by this will be billed to the adult that enrolled them with no negotiation/discussion.